Pavilion Suggested Donations and Information
|Non-Profit Organizations||Discuss with property manager|
|Informal Gatherings||$50 plus $1 per person up to 50 people|
Professional Photographers: Professional photographers who wish to take advantage of the Pavilion and Gardens as part of their Commercial work are asked to schedule the photo shoots in advance and a grounds fee of $30.00 per hour. Please provide a Certificate of your Insurance. Contact us to schedule your time.
[Donations for the use of the Ellis-Scott Gardens Pavilion will go to benefit the Roane County High School Scholarship Program through The Pavilion Society Charitable Foundation, Inc., a 501c (3).]
USE TIME**: 2pm – 10pm (includes set-up and clean-up time). Depending on availability, you can request additional setup time. Morning events can be scheduled by special arrangement.
INCLUDED IN RESERVATIONS: Use of the Pavilion, the grassy area surrounding the building, electricity, refrigerator and sink, and rest rooms.
SITE REVIEW: A site review with the Property Manager must take place 3 to 4 weeks before your event to discuss logistical issues regarding set-up and site use.
RULES AND REGULATIONS: See “Regulations for Group Use Activities” page, initial and sign, and turn in with application.
INSURANCE REQUIREMENT: Guests must provide proof of insurance
DEPOSIT: Half of donation is due with application. Reservation date is secured upon receipt of application and deposit. The balance of the donation is due prior to your event.
CLEANING DEPOSIT: A fully refundable $250 cleaning and damage deposit is required for all Pavilion events; we will hold a credit card number and charge it only if necessary. Please see the “Rules and Regulations” for what is expected regarding post-event clean-up. Note: The deposit and the cleaning deposit are separate: please pay your use deposit by check.
**CANCELLATIONS AND DATE CHANGES: Deposits are non-refundable, if an event is cancelled and the date is not re-booked. If the date is re-booked, the deposit will be refunded. Guests who wish to change their date after paying the deposit should promptly contact the manager.
Download forms to reserve the Pavilion at Ellis-Scott Memorial GardensThank you for your interest in the Pavilion at Ellis-Scott Gardens as a site for your special event! Download the registration packet, which includes:
• Application Form to Sign Electronically (or print, sign and send to the Property Manager). Download the application.